Contract Administrator

  Manchester
  Full Time
Posted: February 20, 2024

Contract Administrator

Manchester

£15 ph

My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.

Support the projects teams ensuring that all three billable work trackers are maintained, accurate and fully up to date.  Logging all new billable works and tracking through from ‘To Be Quoted’ to ‘Signed Off’.

Mon – Fri 8am – 5pm

Essentials

  • Must have experience working in a Building Maintenance company or Facilities industry.

Duties:

  • Responsible for all reactive jobs received through the customer support process – ensuring.
  • Writing report Dealing with WIP
  • Preparation of reports and documentation
  • Updating of electronic records
  • Material ordering and administration
  • Subcontractor’s administration
  • Raising PO and invoices
  • Production of valuations and presentation of results
  • Quote logging and processing
  • Collating timesheets from engineers, chasing and checking quality of data
  • Contract set-up (PPM / System support)
  • Application billing preparation
  • that they are processed for payment correctly according to the contract terms, specification, and schedule of rates
  • Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification, and schedule of rate
  • Chasing and escalation within the regions all SLA & KPI breaches
  • Co-ordination of Site Audits
  • Co-ordinate monthly meetings and reviews generally
  • PPM & Reactive Works Reporting
  • Liaising with regional team over client requirements for scheduling ad-hoc works
  • Collation of stats for invoicing (reactive and ppm’s)
  • Validation of all reactive charges submitted by the regional teams.
  • Valuation of all quotations/estimates submitted by the regional teams.
  • Assisting colleagues with the team where necessary
  • Co-ordinate Audits on behalf of Regional Managers
  • Co-ordinate monthly meetings and reviews generally
  • Experience in delivering high-class customer service.
  • An excellent telephone manner is essential.

 

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